Logistics

Dates and Deadlines

• May 1st: Open to proposal submissions  
• July 1st: Deadline for proposal submissions
• July 15th: Notification of acceptance and invitation to participate in 2026 session
• August 1st: Deadline to confirm commitment to attending and facilitating your proposed activity
• August 15th: Finalized itinerary shared with campers

Session 1, August 20-23rd:

• August 20th, 6:30pm: Dinner together
• August 20-23rd: Collaborative Retreat Activities

Session 2, August 27-30th:

• August 27th, 6:30pm: Dinner together
• August 27-30th: Collaborative Retreat Activities

Lodging and Cost

The full cost of the retreat includes the cost for lodging, use of facilities, catered dinners, support for organizers, contribution to maintain and grow the infrastructure for Camp Wildroot and Ravens Ridge, and a 5% Native Land Tax.

The full price of the retreat is the total of the lodging option you choose plus $150-350 per person to cover organizer support (non-lodging costs, see above).

Discounts

• Sliding Scale: All prices are offered with a sliding scale range to accommodate a range of financial situations and limit barriers for those who feel called to attend. Please carefully consider what you can afford and that paying the full rate helps to support those who contribute at the lowest rate.
• Buddying-up, sharing a tent: Stay with someone you know and you can split the lodging rate between you both.
• BIPOC and trans folk: If you share a tent, split the lodging rate and only pay 1 organizer support fee total (both people must still make a proposal offering. Be sure that both people make a note that you are applying jointly and intend to share a tent in your application).
• Do you feel called to participate, but these options are still not affordable to you? Please apply with your proposal and give a brief explanation of your situation and what you are able to offer as payment in the provided additional information section of the application.

Lodging Options

The prices below include the cost for lodging and infrastructure use for the whole retreat weekend only. For the full retreat cost, also add $150-350 per person to cover organizer support.

• Small bell tents on wooden platforms with full-size bed on frame (3 available). These are set up the hill in the woods and require the ability to walk up a steep trail and a couple of steps. Sleep 2. $225-300

• Large bell tent on wooden platform with queen-sized bed on frame with option for additional inflatable mattress or cot (1 available). This is located in the meadow near the outdoor kitchen and other group gathering areas and facilities. It is the most accessible physically, as it is close to the parking area and on relatively level land. (It is possible for as many as 4 people to share this tent) $350-525

• Pitch your own tent camping. Several spots available in the meadow and up the hill in the woods. 1-4 person tents only. $150-250

• Commute to the land for activities, but stay overnight elsewhere. Check-in about parking availability and the possible need to carpool ahead of time. $75-150